Want a paperless HR department? Cloud-based HRMS can help

  • Encourage and prepare employees for change. Set up goals and targets for your HR team with a reward system to motivate members to adapt to a new system. Make your employees aware of the benefits of stepping into a new world of digital HR management.
  • Compliance is one area that might push people to have a second thought about transitioning to a cloud HRMS. Many HR personnel are wary of accidentally leaking data and may think the paper is more secure. Make them understand the risk your company faces at the loss of all information on paper. HRMS on the other hand comes with encryption and password protection.
  • Chart a roadmap before you enter or transfer files to the digital system. Allocate tasks accordingly among the team members. Decide how to categorize files and folders. For instance, would you segregate files starting with the first or last name of employees? Identify records to keep and the ones you wish to discard.
  • The next step is to find an HRMS ideal for your organization. The HR management software marketplace is crowded with off-the-shelf systems. Here, you decide whether to build or buy a system that suits your HR needs along with the budget.
  • Once that is done, train your team with the software management system. Getting accustomed to new software is crucial for all members of the HR department and other employees to produce optimum results. You can introduce the new software by planning demo videos for each department while also getting employee feedback.
  • Now, comes the task to transfer documents to the software. Assess the number of backlogs and the new files. Start with the new files and then take on the old ones. You don’t want to mix the two. Sort out the files into sections and make sure to upload them properly before you discard the hard copies.



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